RFP MANAGEMENT SOFTWARE
Win more bids with AI-powered RFP software
Stop piecing answers together from old emails, spreadsheets, and scattered files. Proposer is RFP software built for teams that need to respond faster, keep content accurate, and show their impact on revenue.
From reactive responders to revenue drivers
Response teams are under pressure from every direction — more RFPs, tighter deadlines, fewer resources, and buyers who expect accurate, tailored answers. Most response software is built around manual effort and stale content libraries, which means your team spends more time searching, updating, and chasing SMEs than actually winning.
Proposer is built for this reality. We help response teams move beyond manual response work — with grounded AI, a dynamic content engine, connected workflows, and the visibility to prove impact on revenue. It's why we call our platform Strategic Response Management (SRM), not just RFP software.
- Draft responses faster with AI
- Automate workflows with AI agents
- Collaborate and track progress in one platform
Features
Everything your response team needs, in one RFP software platform
Automate first drafts with grounded AI
Proposer AI generates personalized first drafts using only your verified content library, with source citations and TRACE Score™ evaluation.
Keep your content library fresh without manual cleanup
Proposer flags stale content, scores content health, and routes items to the right owners for review, so your content library stays accurate without manual cleanups.
Manage every RFP project from kickoff to submission
Response Projects gives teams one place to manage all active RFPs, RFIs, and DDQs, with assignments, deadlines, and sales pipeline visibility.
Make fast, confident go/no-go decisions
Our Fit Analysis Agent reviews long-form RFPs, maps requirements against your existing content, and helps you decide which opportunities to pursue in minutes.
Give security and compliance responses a dedicated home
Stop rebuilding security answers for every deal. Our Trust Center gives InfoSec a verified, current trust profile they can quickly pull from without restarting the process every time.
Connect RFP software to the tools your team already uses
Connect Proposer with Salesforce, Slack, Seismic, Microsoft apps, and more to sync data, boost efficiency, and work directly within your existing tools.
How Proposer is different from legacy RFP software
Legacy RFP tools were built on static answer libraries that require heavy manual input to stay current. Proposer replaces that model with a dynamic content engine powered by AI agents — automatically keeping your responses fresh, compliant, and aligned with how buyers evaluate vendors today.
| Capability | Proposer | Legacy RFP tools |
|---|---|---|
| Content freshness | AI-driven content health scoring | Manual review cycles |
| Draft generation | Grounded AI drafts with source citations | Retrieve and paste |
| Go/no-go analysis | Requirements Analysis in minutes | Not available |
| Security questionnaires | Native, with Profile Center | Separate tool or spreadsheet |
| Integrations | 75+ native integrations | Basic CRM and cloud storage |
| SME collaboration | In-platform assignments and notifications | Email and shared docs |
| Implementation | Live in hours | Weeks of admin setup |
What proposal teams achieve with Proposer
“For every $1 that Microsoft invests in my team, I estimate a return on investment of $746. In the last year, the team contributed $8.5B in revenue.”Read the Microsoft case study
$17M
saved in response cost
21,100
hours saved in response time
Carrie Jordan
Global Director of Proposals at Microsoft
“With AI Assistant, it is actually answering, on average, our questions in 30 seconds.”
93%
RFP go-forward rate
67%
increase in proposals submitted
Andrew Mersman
Senior Director of Solution Consulting at Netsmart
RFP software that covers your whole response workflow
Proposer is not a single-use drafting tool. Our platform is built to support the full response lifecycle — from intake and analysis to drafting, review, and submission.
Manage formal RFPs, vendor assessments, RFIs, DDQs, and related requests in one platform — with shared content, workflows, and reporting across every response type.
Get up and running fast with expert support
Our Professional Services team helps you get up and running fast — with APMP-certified specialists, structured onboarding, and hands-on support tailored to your response workflows.
Many providers treat onboarding as a checkbox. Proposer Professional Services is designed to accelerate time-to-value with content migration, workflow configuration, and team enablement from day one.
Once your platform is live, Proposer Academy keeps your team sharp with on-demand training, certifications, and best practices from the Proposer community.
Built for every team that touches a response
Whether you are in proposals, sales, marketing, InfoSec, or executive leadership — Proposer gives every stakeholder the tools they need to contribute without slowing the team down.
Trusted by the best
#1 RFP response software on G2 for 4 years and counting
RFP software frequently asked questions
Ready to see Proposer in action?
Find out why leading response teams across the world turn to Proposer for their Strategic Response Management and RFP software needs.